Call for Sessions: Poster, Rapid-Fire, Student Presentations, & BITE Presentations


JOIN US AND CONTRIBUTE
TO THE AMERICAN PUBLIC GARDENS ASSOCIATION'S
2023 ANNUAL CONFERENCE TO BE HELD IN
FORT WORTH/DALLAS, TEXAS, JUNE 5-8, 2023


New Horizons: Rising From Roots

We established the theme "New Horizons" in late 2018 with the idea of promoting positive change as we move toward the gardens of tomorrow. The experience of the past few years has touched all of us and affected our public gardens in many ways. We are focused on keeping our public gardens resilient and thriving amid change. The innovative thinking that was going to be necessary to plan for the future has, in many cases, already happened.  

The state of Texas is one of the most diverse in the country - from its varied ecoregions to its multicultural residents, Texas provides a prime location to reflect on the past, dig down to our roots, and explore the possibilities for our gardens in the future. Climate change, alternate energy, and disasters are not all that we need to be prepared for. The future of garden diversity, accessibility, partnership, and cultural change will require innovative thinking and we invite you to come explore these New Horizons with us in June 2023. 


Share your knowledge and use our online submission system to submit your abstract. Prior to submitting, please read the below information in its entirety.


You will need to login with your Association credentials in order to submit. If you need assistance, please email info@publicgardens.org.
Rapid Fire, Student Presentation, BITE Presentation, and Poster Submission Deadline: Friday, February 172023, 3:00 p.m. ET  

Who Should Submit? 

The individual who submits the session, the session coordinator, should be a public horticulture professional, volunteer, or trustee who holds current Association membership and be a non-corporate member of the Association. Individuals who provide commercial services and goods to gardens or who are non-members may not serve as session coordinators, but are encouraged to collaborate with others to submit session ideas and may participate as presenters. Anyone with an interest in public horticulture from disciplines or organizations outside public horticulture are strongly encouraged to participate as presenters. Want to become a member? Email info@publicgardens.org for details.

Please note that each individual is limited to presenting a maximum of two sessions total, including workshops, rapid fires, etc. Therefore, if you have already been accepted for two sessions at this year's conference, we ask that you do not submit for a rapid fire, student presentation or poster in order to provide opportunities for other speakers to present.

Corporate/Sponsor Presentation Opportunities 

The 2023 Annual Conference will feature a variety of sponsorship and promotional opportunities to choose from. Corporate members interested in sponsored workshop or speaking opportunities beyond the BITE Presentations should contact Sara Wilson Meyerswmeyer@publicgardens.org

Session Coordinator Expectations: 

  • Coordinate session logistical details
  • Organize session focus, format, and presenters 
  • Develop session content 
  • Specify session room/site setup and audiovisual needs 
  • Budget for costs - food, audiovisual, etc., and make these needs known to the Association 
  • Notify all presenters when a session is accepted 
  • Ensure all presenters register for the conference 
  • Introduce session, presenters, and provide summary remarks 
  • Ensure the electronic capture of session and workshop information

Presentation Formats

Rapid Fire Presentation (15 slides in 5 min)  
This year you are invited to submit a proposal for a rapid-fire presentation utilizing the theme of "New Horizons: Rising From Roots." You'll need to think outside of the box to fit your story into this small presentation package of just 5 minutes! The Association reserves the right to compile all accepted proposals into special session format of 15 slides timed at 20 seconds per slide. To see what rapid fires look like, check out our 
2021 Rapid Fire YouTube Playlist.

Poster Presentation 
Posters showcase a single program or research project in a graphic format using photographs, diagrams, plans, or charts with limited text. Poster presenters have a specific time to discuss their projects and answer questions during the Opening Reception on Tuesday night. Posters are an excellent way to present new ideas, concepts, and programs. Accepted poster presenters will need to be printed. Poster dimensions will be shared with accepted presenters.

Student Presentations 
The Student Presentation Session is devoted exclusively to research findings presented by undergraduate and/or graduate students and is intended to encourage discussion and facilitate the exchange of current, research-based information pertaining to public horticulture. It also provides an opportunity for students at universities and public horticulture institutions to gain public speaking experience in a professional environment, and presents a forum in which existing professionals may meet their rising peers. 

BITE Presentations  
The BITE (Business Information & Technology Education) Presentation sessions are new this year and designed to give our corporate members a way to connect with a broader audience. These 15 minute presentations will give a deeper dive into what these businesses are all about and how working with them can enhance your garden. 

30-, 60-, & 90- Minute Session and Workshop Submissions are Closed
Rapid Fire, Student Presentation, BITE Presentation, and Poster Submission Deadline: Friday, February 172023, 3:00 p.m. ET  


Submission Components

Abstract submissions will address the following: 

  • Title
    Titles should be concise and to the point

  • Session Description (attendee-facing) -- 350 Word Max  
    This description will be used for selection as well as marketing of your presentation/poster to attendees. Make it engaging and fun! Why does someone want to attend YOUR session? Editing rights reserved by Association staff.

  • Key Issues and Concepts -- 50 Word Max
    Explain the main point of your presentation or poster.

  • Describe Learning Outcomes -- 50 Word Max 
    Explain what action you want your participants to take as a result of your presentation/poster.

  • Optional: Additional Presenters

Session Submission Agreement

By submitting a proposal, I agree on behalf of all those listed in my proposal that: 

  • All presenters will sign and return a speaker waiver upon acceptance of our session
  • All presenters will present in-person in Fort Worth/Dallas. Options for virtual are extremely limited and reserved for unique circumstances. 
  • All presenters must register for the conference (min. 1-day) or may choose to present and attend only their session. Registration discounts or waivers are not available for speakers. (Note that we invite applications in Jan/Feb for financial assistance through our Garden Scholars program)
  • Any expenses incurred to participate in this conference are the presenters' responsibility and will not be reimbursed by the Association. 
  • No substantive changes in content or presenters are made without prior written approval from staff or Program Selection Committee. 
  • The Association will be notified immediately if an emergency would prevent this session from being presented at the Annual Conference. In the event an originally listed presenter is unable to attend, the session coordinator will provide a substitute presenter of equal expertise for approval by the Association. 
  • I warrant and represent that this session is my own original work, factually accurate, and contains nothing libelous or otherwise unlawful. I have the authority to present the content in my presentation or I have obtained all necessary permissions or licenses from any persons or organizations whose material is included or used in my presentation. 

Notification 

By end of February 2023, you will receive notification of the status of your proposal. The American Public Gardens Association will determine the specific days and timeslots for sessions. Your submitted proposal automatically confirms your availability for any session block during June 5-8, 2023, the dates of the Annual Conference. If you already have a known time conflict, please note it in your submission. All selected sessions will require speakers to sign a speaker waiver.


You will need to login with your Association credentials in order to submit. If you need assistance, please email info@publicgardens.org.
Rapid Fire, Student Presentation, BITE Presentation, and Poster Submission Deadline: Friday, February 172023, 3:00 p.m. ET

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