Exhibit Hall


Over 600 garden professionals representing all facets of the industry are expected to attend IN-PERSON in Portland, Oregon at the Hilton Downtown Portland. A picture containing background pattern Description automatically generated


 And good news for you – the Exhibit Hall will be at the CENTER of it allSpanning two ballrooms and the registration foyerwe've re-imagined the Plaza Level to provide places for attendees to meet with yourecharge, grab refreshment, and listen to important content from our exhibitors on the Industry Insights Stage during its two-day run. With a theme "CommUNITY of Gardens," we'll be celebrating our industry partners and vendors by putting them at the heart of our Conference.  

 We'll be promoting this multi-use area via multiple communication channels including the Conference app and the website, and in email communications to our members in the months preceding the Conference. 

 Because of elevator size limits for this floor, please be sure to read all materials carefully to ensure you and your exhibit materials can be accommodated. 

 We are committed to everyone's safety for this very special conference experience. We look forward to connecting you and your garden colleagues and clients, current and future, this coming June! 

Text Description automatically generated
Diagram Description automatically generated

EXHIBITORS RECEIVE: 

  • A promo code good for a complimentary two-day registration for up to 2 workers (non-refundable). 

  • Additional booth workers = $150 per person per two-day registration (by phone 610-708-3012). 

  • Booth workers must register for the Conference using the promo code provided, and pay separately for any additional days or ticketed events they wish to attend (member rate applies) 

  • Breakfast and lunch for both booth workers on both days, plus the Monday Welcome Reception and Tuesday Opening Reception. 

  • Company recognition on the 2022 Annual Conference Mobile App and Conference website (includes company name, logo, description, and web address), including presence on any hybrid digital presentation of Conference content. 

  • Conference attendee list with emails 

Shape 

BOOTH PARTICULARS: 

Fern Expo & Event, Portland, OR will be the Official Services Provider for this Conference and provide: 

  • 8' x 10' or 10' x 10' pipe and drape booths consisting of 10' of 8' high background drape and 3' high side-rail booth dividers, (1) 6' table or 8' table -skirted, (2) Standard side chairs, (1) wastebasket and a 7"x 44" company identification sign. 

  • Additional booth amenities, utilities or services may be ordered online direct from Fern after April 10, 2022. Fern will be in contact with you after April 10 to provide catalog, URL and log in information. 

Shape 

TERMS & CONDITIONS: 

  • Exhibitors must commit to stay open during the entire time the hall is open. Booths CANNOT BE BROKEN DOWN until 5:00 pm on Wednesday, June 22. 

  • Booths will be assigned by priority after full payment has been received. 

  • Must submit full payment and completed agreement by January 31, 2022 in order to receive Early Bird Discount.  

Shape
CODE OF CONDUCT:  

  • Exhibitors are expected to comply with COVID-19 safety protocols in place consistent with the State of Oregon and City of Portland requirements for gathering. In addition, to ensure everyone's safety in gathering we will require documented proof of vaccination and/or a negative COVID-19 test within 48 hours of check-in, with exemptions for religious or medical purposes with documentation. Please visit our website for updates to our COVID Statement as we get closer to June 2022. 

  • All Exhibitors are expected to have their booth staffed during all hours the Exhibit Hall is open through the close of the Exhibit Hall on Wednesday, June 22. 

  • Arriving to the Conference late or leaving early may impact an Exhibitor's participation in future Conferences. 

  • All Exhibitors must wear their Conference lanyard with badge at all times while participating either on-site or off-site at Conference events. 

  • There is no solicitation of business in the Exhibit Hall area by anyone other than confirmed Exhibitors. 

 

Shape

Industry Insights  Before you reserve your booth – read this! 

Got something to say or show off and a booth isn't enough? Then consider doing an Industry Insight! Whether in a closed session room or on the NEW Industry Insights stage in the Pavilion Ballroom of our Exhibit Hall, reserve a 15- or 60-minute time to share what you do, or the latest trends or innovations in your sector. Your sponsorship builds in added benefits and elevates your voice AND your brand.  

Industry BITE (15 min) - $800 - NEW 

Similar to a Rapid Fire, this fast-paced segment allows you to deliver a concentrated but dynamic message with visuals to our Conference audience arriving for or lingering during a coffee or dessert break in the hall. We provide the stage, you provide the content! Great for demos. 

 Industry Insights Sponsor - 60 min $5,000; 90-min $5,500;  $1,000 per additional 60 min. 

Formerly known as Corporate Workshops, these sessions build business by providing ample time to show off what you do and what you know. Conference attendees really appreciate these when they are less of an infomercial or product demo and more about sharing trends, providing toolkits or checklists, or imparting best practices. This type of sponsorship is a great value as it builds in booth space AND full conference registration, important benefits you can use to cultivate new client relationships throughout the week. 

Type of Presentation: 

15 Min BITE* 

60 Min Ind. Ins. 

90 Min Ind. Ins.

Additional hour 

Sponsor Fee: 

$800  

$5,000  

$5,500  

$1,000  

Benefit: 

 

 

 

 

Standard conference A/V package 

x 

x 

x 

 

Name of session and sponsorship recognition: 

 

 

 

 

   Conference website 

x 

x 

x 

 

   Onsite signage 

x 

x 

x 

 

   Conference master schedule 

x 

x 

x 

 

   Daily printout of schedule (on day of presentation) 

x 

x 

x 

 

   Conference App schedule 

x 

x 

x 

 

   Conference App link to your company information 

 

x 

x 

 

One Exhibit Hall Booth with preferred placement       

 (10' X 10' or 8' X10') 

 

x 

x 

 

Full Conference Registration(s) including access to select in-conference receptions 

 

2 full (replaces booth worker regs) 

2 full (replaces booth worker regs) 

Add 1 full registration 

Conference attendee list with emails after event 

 

x 

x 

 

Recognition in the Association's monthly e-newsletters (distribution 10,000) before and after the conference) 

 

x 

x 

 

Sponsor recognition in specialty emails to membership before and after the conference (distribution 10,000 per) 

 

x 

x 

 

*cannot combine increments; limit one 

To reserve a BITE, please complete the registration form at the end of this page. 

To reserve an Industry Insights block or pursue another sponsorship opportunity, please contact jthomas@publicgardens.org. 

Shape

EXHIBIT HALL SCHEDULE:    (Exhibitors must check-in at registration before loading in) 

Sunday, June 19  

Fern Expo & Events Load-In: 
The Exhibitor Contractor will be setting up all exhibit area booths as per the BOOTH PARTICULARS section in this contract. 

Registration desk hours 4:00 pm to 7:00 pm 

Monday, June 20  

Exhibitors Load-In8:00 am – 4:00 pm 
Exhibitors must comply with the hotel's rules and regulations. Fern representatives will have an onsite booth during the Exhibit Hall run. 

Registration desk hours 6:00 am to 6:00 pm 

Tuesday, June 21 

Exhibit Hall Hours: 8:30 am – 12:00 pm; 1:30 pm– 4:30 pm  

Morning Coffee Welcome: 10:15 am - 10:45 am  

Post-Plenary Dessert Hour: 1:30 pm - 2:30 pm  

Registration desk hours 6:00 am to 5:00 pm 

Opening Reception 4:30 pm to 6:00 pm 

Wednesday, June 22 

Exhibit Hall Hours: 8:30 am – 12:00 pm; 1:30 – 5:00 pm  

Morning Coffee Break: 10:45 - 11:15 am  

Exhibitors Load-Out: 5:00 pm - 9:00 pm 

Registration desk hours 6:00 am to 5:00 pm 


Shape

BOOTH PLACEMENT AND PRICING:

Booth placement by priority – Presenting Partner, Sponsor, Corporate Gold member, Corporate Associate member – after full payment received. Location is at the discretion of the Association staff working with your special needs and accommodations for ceiling height, size booth desired, etc.

Booth prices are the same whether they are 8' X 10' or 10' X 10', but you must indicate booth size preference and are first-come, first-served to reserve. 

Exhibitor Types

Early Bird Rate (Deadline 1/31/22)

 Regular Rate  (2/01/22 – 3/31/22)

Late Rate (After 4/1/22 )

Non-Member 

$1,850 

$2,100 

$2,250 

Corporate Associate Member* 

$1,500 

$1,800 

$1,950 

Corporate Gold Member* 

$1,300 

$1,550 

$1,700 

Non-profit or garden 

$1,100 

$1,250 

$1,350 

Sponsorship at $5,000+ 

Included; indicate size booth desired 

Included; indicate size booth desired 

Included; availability limited 

* To qualify for member rates, applicant must be a member in good standing upon receipt of application.



If you are interested in an Industry Insights Sponsorship or other sponsorship opportunities, please do not use the below link. Instead email jthomas@publicgardens.org.

REGISTER FOR YOUR BOOTH HERE!